One AI agent for every reconciliation your finance team runs
Bank statements, vendor invoices, customer payments, GST and TDS filings, payment gateway settlements, and intercompany balances all get matched by the same Reconciliation Agent. It reads the ERP and bank you already use, so there is nothing to migrate and nothing new for your team to learn.
Your books
Bank statement
The partnership moved Rehabmart beyond AI experimentation and into real business outcomes. Purchase order automation was the entry point. Success there led to a wider rollout across finance and back office operations, each with its own measurable return.
Hulet Smith, CEO, RehabmartRead the full story in Customer Stories.
Built to fit the business you already have
Not one tool
A governed platform for building many purpose built agents, not one fixed application.
Interconnected
Agents share context and hand off work to each other across workflows, not in isolated silos.
Secured and governed
Every agent runs inside enterprise policy, access control, approvals, and full audit trails.
Compounding impact
As more agents connect, efficiency gains and cost reductions compound, which fast tracks growth.
Built so a human always has the final word
Reconciliation software usually means another spreadsheet macro or a rules engine nobody trusts. The Reconciliation Agent explains every decision it makes, and routes anything uncertain to a person before it touches your books.
Explainable, not a black box
Every match ships with a confidence score and a written reasoning line, so a reviewer never has to reverse engineer the logic behind a number.
A review queue, never an auto close
Anything below the confidence threshold routes to a person with full context. If your finance team already uses Document Management and CRM to store source files, the queue links straight back to them.
Audit ready by default
Timestamp, source document, and reviewer are attached to every entry, the same governance model that runs under every agent on the platform. Full detail lives on Trust, Security and Governance.
Multi entity, multi currency, multi GSTIN
Runs across every legal entity and currency you operate in from one dashboard, instead of a separate spreadsheet for each branch or subsidiary.
Tested before it touches a live ledger
A new matching rule runs in a sandbox against real data patterns first. Nothing reaches a live ledger until a version has been reviewed and promoted, with one click rollback if it ever needs to come back out, the same Testing and Release discipline every agent on the platform runs under.
Never starting from a blank slate
The Reconciliation Agent draws on the same shared memory of orders, documents, and contacts that other agents on the platform have already touched, updated the moment anything changes, so it is not starting cold on every run.
Reconciliation is not one job. It is a dozen jobs, all repeating
Bank lines, vendor statements, GST returns, and gateway settlements drift out of sync with the books in their own way, and each one still gets caught by hand, usually at month end, under time pressure.
Matching is manual and repetitive
Finance teams still eyeball spreadsheets to pair a bank line with a book entry. It is the same logic every single day, across every account and every entity.
Exceptions surface too late
Mismatches, duplicate invoices, and blocked input tax credit usually turn up at close or at filing time, after the window to fix them cheaply has already passed.
The audit trail is an afterthought
A match made inside a spreadsheet has no timestamp, no reasoning, and no named reviewer, which is exactly what an auditor asks for first.
Whatever you need to reconcile, it is already a tab
Six of the jobs most finance teams start with are shown below, in the same layout you would see inside the product. Screens use illustrative sample data, not any real customer's records.
Bank reconciliation, same day
The agent pulls bank statement lines and matches them against the cash book across every account and currency, flagging unexplained credits, debits, and bank charges before they age into a month end scramble.
- Perfect, partial, and mismatch scoring with a confidence percentage on every row
- Book only and bank only views so nothing pending clearance gets lost
- A closing bank reconciliation statement generated automatically and ready to export
| Date | Party | Direction | Amount | Status |
|---|---|---|---|---|
| 16 Jun 2026 | Palm Grove Textiles | Outflow | Rs 1,28,139.00 | Matched |
| 16 Jun 2026 | Solstice Manufacturing | Inflow | Rs 1,49,460.00 | Review |
| 15 Jun 2026 | Nimbus Freight Co | Outflow | Rs 95,511.00 | Pending clearance |
Book entry
- Bill no
- PB-5842
- Cheque no
- 710982
- Party
- Harbor Components
- Direction
- Outflow
- Amount
- 59,250.00
Bank entry
- Date
- 10 Mar 2026
- Cheque no
- 710982
- Payer
- TRF/HARBOR COMP
- Direction
- Outflow
- Debit
- 59,250.00
| Method | Score | Direction | Book party | Difference | Action |
|---|---|---|---|---|---|
| Backdated clear | 86% | Inflow | Palm Grove Textiles | +22,190.00 | Review |
| Backdated clear | 90% | Inflow | Solstice Retail | +88,918.00 | Review |
| Partial | 74% | Inflow | Orbit Distributors | 0 | Review |
| Date | Type | Party | Amount |
|---|---|---|---|
| 13 Dec 2025 | PT | Kestrel Pharma Ltd | 2,000.00 |
| 26 Jan 2026 | PB | Orbit Distributors | 3,837.00 |
| 05 Feb 2026 | PB | Solstice Retail | 4,48,048.00 |
Cash application, without the manual chase
Incoming payments and remittance advices are matched against open invoices automatically, including TDS on base netting, part payments, and on account receipts, so collections stops eating a full week every cycle.
- Auto clears exact, TDS net, and multi invoice combination matches
- Separates overpayments, partials, and unidentified receipts into their own queues
- A written reasoning line for every match, so a reviewer never has to re derive the logic
- Carry forward and unidentified receipts are tracked separately, so nothing quietly disappears
| # | Type | Invoice | System behaviour |
|---|---|---|---|
| 1 | 1:1 full match + TDS on base | INV-0104 | Auto-clear. Net + TDS provisioned. Confidence high. |
| 2 | 1:1 exact match | INV-0105 | Auto-clear. Receipt ties exactly to total. Confidence high. |
| 3 | 1:1 full match + TDS on base | INV-0106 | Auto-clear. Net + TDS provisioned. Confidence high. |
| Invoice | Customer | Invoice total | Match type | Status |
|---|---|---|---|---|
| INV-0101 | Orbit Distributors | Rs 2,10,000.00 | TDS_NET | Auto-cleared |
| INV-0102 | Kestrel Pharma Ltd | Rs 2,56,000.00 | TDS_NET | Auto-cleared |
| INV-0103 | Cobalt Exchange House | Rs 1,05,000.00 | EXACT | Auto-cleared |
| Invoice | Customer | Open balance | Match type | Status |
|---|---|---|---|---|
| INV-0119 | Kestrel Pharma Ltd | Rs 13,57,000.00 | PARTIAL | Review |
| INV-0126 | Cobalt Exchange House | Rs 0.00 | FUZZY NARRATION | Review |
| Invoice | Customer | Invoice total | Match type | Expected TDS |
|---|---|---|---|---|
| INV-0145 | Palm Grove Textiles | Rs 2,36,000.00 | OVERPAYMENT | 200.00 |
| INV-0146 | Solstice Retail | Rs 4,72,000.00 | OVERPAYMENT | 400.00 |
Payables, checked before they are paid
Purchase order, goods receipt, and vendor invoice are checked line by line for quantity, price, and tax, so mismatches are caught before an invoice clears for payment instead of after it has been paid and someone has to claw the money back. The same reading approach also underpins the Document Agent elsewhere on the platform.
- Reads invoices from PDF, email, or vendor portal directly
- Flags duplicate invoices, rate variances, and MSME payment window breaches
- Routes only genuine exceptions to AP, the rest clear for the payment run
- Vendor statements are chased and matched against the AP sub ledger the same way
| PO | Vendor | Qty, price, tax | Variance | Status |
|---|---|---|---|---|
| PO-4471 | Vantage Freight Logistics | Match | 0 | Approved |
| PO-4483 | Summit Chemworks | Rate diff | +Rs 12,510 | Held for review |
| PO-4490 | Harbor Components Ltd | Match | 0 | Approved |
GST input credit and TDS, matched continuously
Input tax credit is only as good as the match behind it, and TDS gaps tend to surface during return filing, the worst possible time to find them. The Tax Agent runs both checks every day instead of once a quarter. Full India and US compliance detail is covered further down this page.
- Purchase register matched line by line against GSTR-2A and GSTR-2B
- TDS deducted in the books checked against Form 26AS and the AIS
- E-invoice IRN validation and blocked credit flags before the GSTR-3B window closes
| GSTIN | Vendor | 2B status | Amount | Status |
|---|---|---|---|---|
| 29AA4Z1 | Harbor Components Ltd | In 2B | Rs 86,634.00 | Eligible |
| 27BB7Z9 | Summit Chemworks | Missing | Rs 32,510.00 | Blocked |
| 24CC2Z3 | Orbit Distributors | In 2B | Rs 3,15,184.00 | Eligible |
Gateway and QR settlements, tied to the bank credit
Payment gateway, QR, and card network settlement reports are matched against bank credits and your books, built for direct to consumer, marketplace, and any business running high volume UPI or card collections. Settlement batches tie back to the same orders your Order Tracking Agent is already watching.
- Reconciles PayU, Cashfree, EaseBuzz, Razorpay, and direct QR gateway reports
- Matches gateway fees, refunds, and chargebacks against the net settlement
- Ties every settlement batch back to the exact bank credit line
Bank Reconciliation
Standard bank statement, HDFC, Axis, SBI, ICICI, IndusInd, and more.
QR Gateway Reconciliation
QR gateway transaction report vs UPI settlement data.
Gateway Bank Reconciliation
PayU, Cashfree, and EaseBuzz settlements vs bank statement, name matched to orders.
Gateway Bank Reconciliation needs every settlement source tied to the same bank credit.
| Settlement batch | Gateway | Net credited | Status |
|---|---|---|---|
| STL-88213 | Cashfree | Rs 6,42,110.00 | Matched |
| STL-88214 | PayU | Rs 1,05,400.00 | Review |
| STL-88215 | EaseBuzz | Rs 3,18,900.00 | Matched |
Intercompany balances, watched all month
Balances between entities and subsidiaries are reconciled continuously, and the reconciled positions roll up into a daily cash view, so eliminations do not turn into a fire drill at group close. This same daily view can feed straight into the Insights Agent for leadership reporting.
- Matches intercompany receivables and payables across every entity pair
- Rolls reconciled balances into a daily, multi entity cash position
- Surfaces timing gaps before they become a consolidation adjustment
| From entity | To entity | Balance | Status |
|---|---|---|---|
| Meridian Steels | Meridian Exports | Rs 18,42,000.00 | Matched |
| Solstice Retail | Solstice Holdings | Rs 4,10,500.00 | Timing gap |
The complete roster
The tabs above cover the six jobs most teams start with. The same agent, and the same review queue, also runs these.
Bank reconciliation
Every account, every currency, matched same day against the cash book.
Accounts payable
Vendor invoices checked against the AP ledger before they are cleared.
PO to invoice to payment
Quantity, price, and tax verified line by line, before approval, not after.
Vendor statement reconciliation
Supplier statements compared against your AP sub ledger automatically.
Customer and receivables
Payments and remittance advices matched to open invoices without a manual chase.
Intercompany reconciliation
Entity to entity balances reconciled before consolidation, not during it.
Payroll reconciliation
Payroll register checked against bank disbursement and statutory deductions.
Credit card and expense
Corporate card statements and employee claims matched to policy and GL coding.
Payment gateway and settlement
Gateway, forex, and card network settlement reports matched to bank credit.
Inventory and stock
Stock ledgers reconciled against physical counts, GRNs, and dispatch records.
Tax reconciliation
GST, TDS, and e-invoicing for India, sales tax and 1099 for the United States.
Treasury and cash positioning
Reconciled balances rolled into a daily cash position across accounts and entities.
A layer beside your ERP, not a replacement for it
Makez reads from the systems you already run, reconciles across them, and writes matched results and journal ready exceptions back. Your ERP stays the system of record. The same connectivity is what powers Integration Fabric for every agent on the platform.
Point it at your sources
Connect a bank feed, ERP module, gateway report, or a plain spreadsheet. Go live with one source today and add more later.
Data is read and standardized
Statements, invoices, and reports in any format are parsed into one common structure, ready for matching logic to run.
The agent matches with reasoning
Every match carries a confidence score and a written reasoning note, never a decision you cannot explain to an auditor.
Review, approve, post
Exceptions route to the right person with full context. Approved entries write back to your books with an audit trail attached.
layer
without a trail
Any ERP, any bank, any data source
Integration Fabric is the connected layer underneath every Makez.ai agent, one place to link your ERP, CRM, WMS, banks, and APIs, so the Reconciliation Agent works with what is already in place rather than asking you to change it.
ERP and accounting
Banks and treasury
Gateways and tax portals
Do not see a source in the list? Integration Fabric adds new connectors without touching how your agents already run.
Reconciliation that speaks India and speaks US GAAP
Manufacturing, distribution, and services businesses on Makez.ai often run entities in both India and the United States. The Tax Agent runs the matching logic each jurisdiction actually asks for, not a generic checklist.
GSTR-2A and GSTR-2B reconciliation
The purchase register is matched line by line against GSTR-2A and GSTR-2B, so eligible input tax credit is claimed and blocked credit is flagged before the GSTR-3B filing window closes.
IRN and e-way bill validation
Every eligible outward invoice is checked for a valid IRN and QR code, and e-way bill data is checked against the invoice before goods move.
Section 194 series reconciliation
TDS deducted in the books is matched against Form 26AS and the Annual Information Statement, so Form 26Q filings do not carry mismatches that trigger notices.
Section 43B(h) tracking
Vendor payments to MSME registered suppliers running past the 45 day statutory window are flagged before they become a disallowance at tax audit.
NEFT, RTGS, IMPS, UPI
Every rail your bank uses is matched against the cash book the same day, instead of waiting for a monthly bank statement dump.
Companies Act and Ind AS
Reconciliation output is structured to match the ledger format your statutory auditor expects under Ind AS and Schedule III.
Controlled close audit trail
Every auto matched entry carries a timestamp, source document, and confidence score, structured for SOX 404 control testing and internal audit sampling.
1099-NEC and 1099-K
Vendor payments are reconciled against W-9 records and 1099 thresholds ahead of the January filing deadline, catching missing or mismatched TINs early.
State by state reconciliation
Tax collected and remitted is checked against state filing obligations, increasingly relevant after Wayfair for companies selling across state lines.
ACH and Fedwire reconciliation
ACH batches and wire transfers are matched against the bank statement the same day, ahead of month end close rather than during it.
GL ready close
Matched entries are formatted for direct posting into a GAAP compliant chart of accounts, so close does not require a translation step.
SOC 1 and SOC 2 aware
Reconciliation logic accounts for vendor side SOC reports where relevant, useful for teams that need to document third party controls.
What this looks like once it is running
Multi vendor AP payment proposals, each with invoice values, cash discounts, and TDS, are checked by the Match Agent against invoice level data before release to the bank payment run, with every result marked pass or held for review.
Book entries are reconciled against bank statement lines with a per entry confidence score, split into perfect match, partial match, mismatch, and flagged for review, with the book and bank record shown side by side.
See how these teams got started in Customer Stories, or watch a short walkthrough in Videos and Demos.
Platform wide outcomes across the Makez.ai customer base. Individual results vary by workflow and starting point.
Reconciliation looks different by industry
Makez.ai is built first for manufacturing and industrial businesses, then extended across the other sectors that run the same kind of high volume, multi entity finance operations.
Manufacturing and industrial
Stock, vendor, and intercompany reconciliation across plants and subsidiaries, the core focus of the platform.
View solution →Distribution and wholesale
High volume vendor and receivables matching for businesses moving inventory fast.
View solution →Retail and eCommerce
Payment gateway, marketplace settlement, and refund reconciliation at scale.
View solution →Logistics and supply chain
Freight billing, vendor, and cash reconciliation tied to shipment events.
View solution →Financial services
Treasury, settlement, and compliance reconciliation for banks, NBFCs, and forex houses.
View solution →Construction and engineering
Project billing, retention, and vendor reconciliation across long running contracts.
View solution →Energy and utilities
Billing, meter data, and regulatory reconciliation for energy and utility operators.
View solution →Field services
Work order billing and payment reconciliation tied to every completed job.
View solution →Insurance
Premium, claims, and reinsurance reconciliation across policy and payment records.
View solution →Questions finance teams actually ask
Bank reconciliation, accounts payable and vendor invoices, accounts receivable and cash application, GST and TDS matching, payment gateway and QR settlement, intercompany balances, payroll disbursement, credit card and expense matching, and inventory reconciliation. All of it runs from one agent and one dashboard.
No. It sits alongside the ERP or accounting system you already run, including Tally, SAP, Oracle, Zoho Books, QuickBooks, NetSuite, Microsoft Dynamics, and spreadsheets. It reads from your system, reconciles across bank, vendor, and tax data, and writes matched entries and exceptions back. Your ERP stays the system of record.
Each match is scored for confidence using party, date, amount, cheque or UTR reference, and narration. High confidence matches clear automatically with a visible reasoning note. Anything below the threshold goes to a review queue with the book and bank record shown side by side, so a person makes the final call, not the agent.
Yes. The agent matches the purchase register against GSTR-2A and GSTR-2B for input tax credit, validates e-invoice IRNs, and reconciles TDS deducted in the books against Form 26AS and the Annual Information Statement ahead of return filing. It also flags MSME vendor payments running past the statutory 45 day window under Section 43B(h).
Yes. Vendor payments are reconciled against W-9 records and 1099-NEC and 1099-K thresholds, and sales and use tax collected is checked against state filing obligations. The audit trail is structured to support a SOX 404 controlled close.
Makez connects to statements and feeds from major Indian and international banks, plus settlement reports from gateways such as PayU, Cashfree, EaseBuzz, and Razorpay. If a source is not a direct connector yet, it can still be reconciled from an exported statement or report on day one.
Most teams upload a book report and a bank or gateway statement and see a scored match report within minutes of the first run. That report shows perfect matches, partial matches, mismatches, and a closing bank reconciliation statement. Live feeds can be connected afterward for ongoing reconciliation.
Every automatic and manual match carries a timestamp, source document, and confidence score. Nothing posts to your books without that trail, which is built to hold up under an internal or statutory audit.
Tell us what you are reconciling today, even if it is still in a spreadsheet
We will show you which agent starts first, and how fast it gets you to a fully matched report. If you would rather read first, start with AI Agents for Finance and Back Office.