Every invoice, receipt, and payment matched and closed out, without the month-end scramble
The Accounts Payable Agent runs 2 and 3-way matching automatically, flags mismatches the moment they happen, and keeps a clean audit trail, every time.
Trusted by finance teams already live on Makez.ai
From invoice to closed, in one continuous pass
No spreadsheet in the middle. This is what PO invoice reconciliation software looks like when it is actually an AI accounts payable agent rather than a rules engine, it reads every document itself and only stops for a person when something genuinely needs a decision.
Invoice arrives
PDF, email, or vendor portal upload
Matched to its PO
Purchase order pulled automatically
Checked against the GRN
Quantity received compared to quantity billed
Variance check
Quantity, price, and tax, all three
Cleared and closed out
Written back to the ledger, audit trail attached
Flagged the moment it happens
Routed to AP with the exact variance shown
A real payment run, three-way checked
Sample data shown, illustrative, not any client's live batch.
Eighteen invoices, checked automatically against their purchase orders, only one held on a genuine rate variance.
GST and TDS reconciliation run inside the same agent, so ITC eligibility and MSME payment windows are checked alongside every match, not in a separate monthly exercise.
Every hold is categorized automatically, so a reviewer works through duplicates, rate variances, and GST mismatches as separate, prioritized queues, not one long undifferentiated list.
Everything a modern accounts payable desk needs
Most accounts payable automation software stops at reading a PDF. This one reads, matches, and closes the loop, which is really the difference between invoice processing software and an actual accounts payable agent.
2 & 3-way matching
PO to invoice, or PO, GRN, and invoice together, checked automatically on every purchase, the kind of three way matching software most teams only wish they had.
Mismatches flagged instantly
Rate variances, quantity gaps, and duplicate invoices caught the moment they happen, not at month end.
Clean audit trail
Every match, every hold, every approval, timestamped and exportable, on demand.
GST & TDS reconciliation
Purchase register checked against GSTR-2A/2B, TDS matched to 26AS, alongside every AP run.
Duplicate detection
Vendor, amount, and date compared together, so the same invoice never gets paid twice.
Connects to your ERP
Tally, SAP, Oracle, and more, reads and writes back without a migration project. See the full platform architecture.
Why finance teams pick this over a rules engine or an RPA script
Most AP tools handle the invoice that looks exactly like the last one. This is what changes when the ones that do not are the point.
| Capability | Generic RPA / rules tool | Makez.ai Accounts Payable Agent |
|---|---|---|
| Handles a rate variance or a partial delivery | Breaks, needs a new rule written | Yes, held with the exact variance shown |
| Explains why a match failed | Generic error code | Plain language reason, every time |
| Connects to your existing ERP | Often needs custom middleware | Tally, SAP, Oracle, and more, out of the box |
| GST and TDS reconciliation included | Separate tool, separate login | Same agent, same run |
| Improves as it processes more invoices | Static rules, manually maintained | Match confidence improves per vendor over time |
| Audit trail on every match, not just exceptions | Logs exceptions only | Full trail, exportable on demand |
The technical detail your IT team will actually ask about
This is not a black box. Every part of how it connects, reads, and decides is documented and inspectable.
API-based ERP connectors
Reads and writes to Tally, SAP, Oracle, NetSuite, and more, through the same connectors your team already trusts, no flat file exports.
Confidence scored matching
Every match carries a numeric confidence score and a written reason, reviewable, not a black box yes or no.
RBAC, SSO, and encryption
Role based access, single sign-on, and encryption in transit and at rest, covered in full on the Trust & Governance page.
Event driven, not batch only
Invoices are matched as they arrive, not on an overnight batch job, so exceptions surface the same day, not the next morning.
The same agent, fluent in how your industry actually pays vendors
On top of the core matching engine, every industry gets a tuned layer of vocabulary and workflow, part of the platform's Vertical Intelligence layer, so the agent shows up already familiar with your kind of purchase order, not a generic template. Whether that means AP automation for manufacturing plants running multiple POs a day, a construction accounts payable software workflow built around subcontractor billing, or AP automation for logistics matching freight invoices against carrier rates, the underlying engine is the same, only the vocabulary changes.
Manufacturing & Industrial
Invoice matching, PO-GRN-invoice reconciliation, and supplier reconciliation across plants. See the solution →
Distribution & Wholesale
Vendor invoices, order-to-invoice reconciliation, and payment reconciliation at volume. See the solution →
Retail & eCommerce
Supplier invoices, marketplace and payment reconciliation, high volume AP. See the solution →
Logistics & Supply Chain
Freight invoice reconciliation, carrier billing, and three-way matching on every load. See the solution →
Energy & Utilities
Vendor invoices, contract and rate reconciliation, project based AP. See the solution →
Construction & Engineering
Subcontractor invoices, PO/invoice matching, project cost reconciliation. See the solution →
Field Services
Technician and vendor invoices, service PO reconciliation, job cost matching. See the solution →
Financial Services
Transaction reconciliation, vendor AP, payment reconciliation, and audit trails. See the customer story →
Insurance
Claims and vendor payments, invoice reconciliation, financial reconciliation. See the solution →
This is already running in production
Ardex Endura
A construction materials manufacturer running multi vendor AP payment proposals through the Accounts Payable Agent.
What actually changes on a finance leader's dashboard
Not a projection, the shape of what teams already running this report back.
| Metric | Manual matching | With the Accounts Payable Agent |
|---|---|---|
| Time to match a batch of 200 invoices | 2 to 3 days | Same day |
| Invoices auto matched without a person | 0% | ~85%, and climbing per vendor |
| Duplicate payments caught before release | After the fact, if ever | Before payment, every time |
| Audit prep for a random invoice sample | Hours, tracing paper trails | Minutes, trail already attached |
| Month end close, AP portion | Multi day scramble | Rolling, closed as it happens |
Figures reflect typical patterns across the Makez.ai customer base, individual results vary by starting volume and document quality.
"Makez.ai helped us move beyond AI experimentation and into real business outcomes. Starting with purchase order automation, we eliminated hours of manual processing and achieved measurable efficiency gains."
Quick answers
Does the Accounts Payable Agent replace our ERP?
No. It reads from the ERP you already run, Tally, SAP, Oracle, or others, matches purchase orders, goods receipts, and invoices, and writes results back. Your ERP stays the system of record.
What is the difference between 2-way and 3-way matching?
2-way matching checks a purchase order against an invoice. 3-way matching adds the goods receipt note, so quantity actually received is checked too, not just what was ordered and billed.
How fast can the Accounts Payable Agent go live?
Most teams start with a single vendor batch or document type and go live in weeks, then expand once that first workflow is proven, rather than a long enterprise rollout.
Bring a real PO, GRN, and invoice. We will match them live.
No generic slide deck, no demo file. A real person walks you through your own batch.
Want the full reconciliation picture, bank, AR, and GST included? See the Reconciliation Agent or the Makez.ai platform.